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Larson Architecture Works PLLC

Business Manager

Small architecture firm with a varied, high caliber, fast-moving and dedicated practice in residential, institutional and boutique retail projects is seeking a full-time Business Manager.

Candidate should be highly organized, dedicated, have excellent communications skills and be detailed-oriented. This is a full-time regular in-office schedule from 9 to 6 pm.

The Business Manager responsibilities of the position include:

• Support owner and senior staff with generating proposals, filling out AIA contracts, responding to RFPs

• Keep track of all project contracts

• Interface with the staff managing individual projects to make sure time and tasks are aligned with contracts

• Generate monthly project invoices with fees and reimbursable expenses

• Log receivables and payables

• Track job profitability

• Maintain and renew annually all insurances

• Maintain office leases and service contracts

• Input updates to Payroll, 401K, Healthcare policies into ADP platform at direction of Owners

• Manage bookkeeping

• Maintain employee personnel files

In addition to the above requirements, the bookkeeping responsibilities include:

• Manage the Office Quick Books accounts and update daily or weekly

• Log invoices, receive and deposit payments

• Oversee Accounts Receivable and Payable

• Prepare regular reports for Owners

• Prepare quarterly and year-end statements for out-of-house accountant

• Data entry into ADP platform at the direction of Owners

Candidate should possess some or all of these attributes:

• Excellent writing, grammar, and intrapersonal skills (in person, phone, letter, email)

• Knowledge of MS Office, including Excel and Quickbooks (see above)

• Proactive, self-sufficient work style

• Interest in the style and design world

• Ability to work with a close-knit team.

• Four year college degree

• Strong visual and verbal communication skills

• Ability to work with small and vibrant team on multiple projects

• Permanent legal US work status

Full time benefits

• paid holidays along with accrued sick / vacation/ personal days

• 401K

• healthcare coverage with employer co-pay

Job Type: Full-time

Salary Range: $90,000 to $130,000

Small architecture firm with a varied, high caliber, fast-moving practice in residential, institutional and boutique retail projects is seeking a full-time Business Manager.

Larson Architecture

Henryka Z